8 tools for building better communication at work

Good workplace communication needs tools that match how your team works. The right mix helps you share updates fast, run clearer meetings, and keep work visible.

Below are top tools you can try to build better communication at work.

Slack

Slack is best when you need fast, short messages and clear topic channels.

Use channels for teams and projects, keep naming consistent (team-ops, proj-x), and use threads to avoid noise.

Pin decisions and use simple automations to post daily standups or reminders. Searchable history means you can find past decisions without asking again.

Google Workspace

Google Workspace is ideal for real-time collaboration. You and your team can edit the same doc at once, leave comments, and resolve feedback inline.

Use shared drives to keep files organized and set simple naming rules so everyone finds the right version quickly.

Asana

Asana turns conversations into action. Create a task, assign an owner, and set a deadline for a chat that needs work.

You can use timelines and dependencies to show how pieces fit together. Asana also reduces email exchanges by keeping status and comments attached to tasks.

Microsoft Teams

Teams works well if you already use Office apps. You can chat, watch videos, and store files all in one place. You can share direct links to documents you're editing.

To make scheduling easier, use Teams channels and the calendar integration. Those who can't attend should be able to see recordings and transcripts.

Before any big video call or demo, run a quick speed check so you know your connection is stable. Go to take the speed test and confirm upload and download speeds.

Zoom

You can use Zoom for reliable video calls and larger meetings. It can be used for client calls, training, and all-hands meetings, and can be divided into small groups for small-group work.

Record sessions and share the recording link with notes so people can catch up without extra meetings.

If you or someone on the call uses Google Fiber, check the regional results to rule out local outages or slowdowns. Go to https://speed.is/us/google-fiber/ to see if the network is the issue before troubleshooting devices or apps.

Trello

Trello is visual and easy to learn. Create boards for projects and cards for tasks, then move cards across columns to show progress.

Add checklists, due dates, and attachments so each card holds the context you need without extra messages.

Miro

Miro is a digital whiteboard for brainstorming and planning. Use it for workshops, mapping processes, and visual notes.

Templates speed up common sessions like retrospectives or roadmaps, and live cursors let you see who’s working where.

Loom

Loom helps you share short, clear explanations without a meeting. Record your screen and voice to explain work, demo features, or give feedback.

A 2–5 minute Loom often saves many chat messages and makes instructions easier to follow.